9 Tips on How to change from Working Harder to Smart


Welcome to the world of working smarter, not harder! In this guide, you’ll find tips and strategies that will help you to work smarter, not harder. Working smarter allows you to achieve more in less time and with less effort. This guide will help you to maximize your time, energy, and resources so that you can get the most out of your workday. You will learn how to prioritize tasks, create efficient systems, and use technology to your advantage. With these tips, you can become an expert in working smarter and achieving your goals quickly and efficiently. Before knowing jumping to the tips let us know the differences between working smarter and working harder.

What are the Differences between Working smarter and working Harder?

The following table provides clearly what differentiates an individual working smart and one working harder.

S/NVariableHardworkingSmart working
 DefinitionHard-working refers to the willingness and effort to put in long hours and take on difficult tasks.Smart working, on the other hand, involves using creative thinking, problem-solving, and planning to get the job done in a more efficient and effective manner.
 Degree of EfficiencyHard-working individuals will go the extra mile to get the job done. He put a lot of effort and spends a lot of time completing a certain taskSmart workers will look for ways to get the job done better. Thus, works with reduced input, time, and effort.
 StrategiesHard-working people are usually more focused on the end result,Smart workers focus on the process to get there.
 Quality/ quantityHardworking people focus more on quantity than qualitySmarter people focus on both quantity and quality

Having known the differences between the two, where do you belong? If you are a hardworking individual, well and good! But the world now requires smarter working people that those merely working hard. How do you transform yourself?

Guiding Tips to Working Smarter

The following are the tips that can guide your change process from hard-working to a smarter working individual.

1. Prioritize your tasks:

Prioritizing tasks helps you to work smarter by allowing you to focus on the most important tasks first. This allows you to allocate your time and energy more efficiently and effectively so that you can get the most important things done first, while still having time and energy left over for the less important tasks. It also helps to reduce stress and procrastination, as you know that you’re tackling the most important tasks first.  Thus, create a list of your tasks and prioritize them in order of importance. This will help you focus on the most important tasks first and ensure that you aren’t wasting time on tasks with less impact.

2. Take frequent breaks:

Taking frequent breaks can help to work smarter and more effectively by providing a break for your brain. Breaks help to reduce stress, improve concentration, and increase productivity. They also provide an opportunity for creative thinking and problem-solving. Additionally, taking a break from work can help to boost motivation and provide more energy for the tasks ahead. Working nonstop can lead to burnout, so make sure to take breaks throughout the day. A few minutes here and there to recharge can help you stay focused and productive. Thus, make sure you set your time limits on how long you will work on a task and even how long you will use breaks. This will benefit your productivity and make you not waste a lot of energy on a task.

3. Leverage technology:

Leveraging technology can help to work smarter in a variety of ways. Technology can be used to automate and simplify processes, reduce human error, streamline communication, and increase productivity. Automating processes can free up time and resources to focus on higher-value activities. Streamlined communication can help to eliminate the need for face-to-face meetings and reduce the time needed to coordinate between teams. Technology can also help to improve collaboration by providing tools that allow teams to work together more effectively. Finally, technology can help to increase productivity by providing tools that can help to organize, track, and analyze data more efficiently. Technology can be a great way to automate processes and streamline your workflow. Look for ways to use technology to help you get things done faster and more efficiently.

4. Set goals:

Setting goals can help you work smart by providing clarity and direction. Having clear goals in place can help you stay focused, prioritize tasks, and make the most of your time. Goals also provide you with motivation, and the feeling of accomplishment when you reach them. Setting goals can help you stay on track and make sure that you are always striving to do your best work. Setting goals will help you stay focused and motivated. Break down your goals into smaller, achievable tasks and create a timeline for completing them.

5. Complete all small tasks at once.

Most of the small tasks require less focus example, answering calls, replying to text messages, sending or replying to emails, etc. This will help you finish all the small tasks together in a short period of time. Arranging tasks depending on their complexity is so important, if just jump to any task you might find yourself stuck on one thing while the simplest ones are not yet done. When it comes that they are needed you start to panic and jump to them carelessly and lose focus on other tasks.

6. Delegate tasks:

Delegating tasks can help you work smarter by allowing you to focus on higher-priority tasks and by freeing up your time to complete other tasks. It can also help to ensure that tasks are completed in a timely manner and with high quality. Delegating tasks can also help to build morale and foster collaboration as team members work together to complete tasks. Finally, delegating tasks can help to create a better work-life balance, which can lead to increased productivity and improved mental health. If you have a team, delegate tasks where necessary. This will free up your time and allow you to focus on the tasks that require your attention.

7. Ask for help:

Asking for help is an important part of working smart. It allows you to identify problems, gathers new perspectives, and make decisions more efficiently. Seeking help from colleagues or mentors can help you identify solutions that you may not have considered on your own. Additionally, it can help to save time by avoiding trial and error and can also provide guidance and support to find the best solution. Asking for help also demonstrates humility and openness to learning, which can help to build relationships. Don’t be afraid to ask for help when you need it. Everyone needs help from time to time and it can be a great way to get things done faster.

8. Take care of yourself:

Taking care of yourself is also an important part of working smart. Stress and fatigue can affect your performance and productivity. Get enough sleep, eat well, exercise regularly, and take breaks during the day to help keep your mind and body functioning optimally. Taking care of yourself will also help to improve your mood, which can help to foster a more positive work environment. Taking care of yourself is essential for working smarter. Get enough sleep, eat a healthy diet, and exercise regularly to keep your body and mind in peak condition.

9. Do a work that you love or enjoy.

Doing what you love can help you to work smarter rather than harder because it can give you more motivation and energy to use your time and resources in the most effective way. When you enjoy what you do, it can be easier to stay focused and prioritize tasks, which can help you to get more done in less time. Additionally, when you love what you do, it can be easier to stay engaged and motivated to find creative solutions to problems. Finally, when you work on something you’re passionate about, it can be easier to stay energized and motivated to put in the extra effort when required.


In conclusion, working smarter rather than harder requires you to take a step back and assess the situation. You should consider your available resources and determine the best way to use them to reach your goals. You should also take advantage of technology and automation to save time and make the most of your efforts. Additionally, you should look for ways to increase your knowledge and skills, as well as delegate tasks to others whenever possible. By following these tips, you can work smarter, rather than harder and achieve more success.

By Deodatus R. Mgembe